New Gathering Questionnaire

New Gathering Questionnaire
We’re excited to partner with you in planning your gathering! To help us understand your vision and provide the best support possible, we kindly ask you to share some initial details about your event. This information will allow us to guide or assist you through the planning process and ensure everything comes together smoothly.

Please note, some of these questions might not be applicable to your event/gathering, just skip those questions or mark them as not applicable to you.
Contact Details
Who is the main point of contact for this gathering?*

First NameLast Name
Email*
example@example.com
Phone number*
Please include country code
Is this number on WhatsApp?*

YesNo
Would you like to include a second point person?*

YesNo
Second point person for this gathering*

First NameLast Name
Email*
example@example.com
Phone number*
Please include country code
Is this number on WhatsApp?*

YesNo
What area of the Movement is this gathering connected to?*
Please specify the Issue Network*
Please specify the region*
Please specify the initiative*
Please specify*
Marketing

This section is for marketing purposes.
Title of the Gathering*
Gathering Description (Recommended: One paragraph to 500 words)*
Please provide a clear and compelling description of the gathering. In your response, consider sharing who the gathering is intended for, why they should attend, what they can expect in terms of the programme or activities, and what the desired impact or outcome of the gathering is. This description will help potential participants understand the purpose and value of the gathering, so aim to be specific, engaging, and informative.
Where can people learn more about this gathering?
Please provide website links, registration details (if the gathering is open to the public), or a contact email address for those seeking more information. This ensures interested individuals can easily take the next step or reach out with any questions.
Can this gathering be promoted on social media?

YesNo
Please upload a feature image

Cancelof
Gathering Details

Please provide as much information and detail as you can. We understand that some elements may not yet be decided. Use this as a guide for your team, as most of these questions will need to be answered for most gatherings.
What is the vision, purpose, or theme of your gathering?
What does a successful gathering look like to you and your team?
Do you already have a team in place?*

YesNo
Please list the teams you have in place or are confident you can find:*

Programme teamLogistics teamFinance teamTechnical teamVolunteer recruitment & management teamNot applicable to your gatheringOther
Do you have a rough idea of your projected budget?
Do you have a rough idea of a price per participant?
How many participants are you envisioning?
Do you have dates in mind? If yes when?
Do you have a location: Country, city, or venue in mind?

YesNoStill Deciding
Please provide known details (country/city/venue)
Are you anticipating breakout sessions?

YesNoUndecidedNot applicableOther
Please provide as many details as you can, ie. how many breakouts you're anticipating and who is coordinating those.
Would you like to use a participant engagement app?

Yes, we have our ownYes, we'd like Lausanne to suggest oneNoNot applicableOther
Please provide the details of your engagement app
Is this a one time event or recurring?

One time eventRecurring eventOther
Is this a local gathering or an international gathering (ie. you are expecting people to travel in from multiple countries)?

Local gatheringInternational gatheringOther
Type of Gathering

In PersonHybrid (in-person with a virtual component)To be determinedVirtual only
Select the following processes that you envision needing for the gathering:

NominationApplicationSelectionRegistrationVisa Application ProcessScholarshipsCommunications / marketingOther
What are the areas that you foresee needing the most assistance with?

RegistrationLogisticsCommunications / marketingCustomer supportProgrammeVolunteer recruitment & managementOnsite management
Are you planning on the following:

SpeakersFacilitatorsPanelistsOther
What will the primary language be at the gathering?

EnglishFrenchSpanishPortugueseRussianSimplified ChineseKoreanOther
Are you planning on providing translation during the gathering?

YesNo
Which languages will you need translations for?

EnglishFrenchSpanishPortugueseRussianSimplified ChineseKoreanOther
Are you planning or envisioning post-gathering follow-up or journey?

YesNoNot applicableOther
Please elaborate
Is there anything else you would like to share with us?
Should be Empty:

New Gathering Questionnaire

Contact Details

Marketing

Gathering Details